Stainless Steel Simplified

Brokers and Distributors : Software designed with you in mind.

What Is Metalsmith?

Are you looking for a better way to manage the sales process? Are you being held back by an unwieldy workflow or a system that requires too much effort to keep organized?

I would like to introduce you to Metalsmith, a web-based system to manage all aspects of your stainless steel business. Whether a distributor or a broker, Metalsmith can bring organization to your workflow and streamline the sales process, from quotation to shipment and invoicing. Metalsmith was designed with stainless steel in mind.

Quotations can be based on your own inventory or third party vendors (or both) and then faxed or emailed directly to your customers. Electronic inquiries can be sent to various vendors for their bids. Once a customer accepts a quote, a purchase order is automatically generated for any third party products while inventory items are reserved in stock. Job Orders are generated for the warehouse to pick stock for the shipment.

Shipping relieves the reserved stock (if any) and generates the invoice. If third party items are involved, receiving those items will also generate an invoice (or can be added to an existing invoice).

All documents (invoice, packing list, mill test reports, commercial invoice) can be printed, emailed or faxed.

Do you have inventory? Metalsmith will manage the flow of goods in and out of inventory through sales and purchases. It will provide a means for you to reconcile your inventory, either on a daily segment method or a periodic complete reconciliation. Reports provide information regarding the flow of materials, what's selling and what's not, current inventory value, and reorder information.

Metalsmith can interface with Intuit's QuickBooks Online accounting system and automatically upload sales and purchase information into the proper accounts. This is an optional feature.

If you are interested in electronic marketing to your customers, Metalsmith can hook up with MailChimp, a premier email marketing solution. Your customer information can be added automatically to MailChimp managed mailing lists.

Did I mention that Metalsmith manages Imperial or Metric measures? Or that it handles any world currency and updates the exchange rates for specified currencies nightly? It also offers a wide variety of custom behaviors that you can manage through the Administration portion of the program. Oh, and there are 38 reports that provide up-to-date information about your business.

There is a lot more to the system than can be described on this page. I invite you to take a look at the Screenshots page or sign up for a temporary account on the Metalsmith demo system where you can try out the features for yourself. Just send me an email from the Contact Us page. Thanks for your interest.

Mike Robinson
President
Othenos Consulting

Why Use Metalsmith?

Cost Effective - Rather than have the expense and headaches of an in-house system, we handle the servers, updates, backups and all the other mundane (but important) functions of an IT department. Freeing you to do what you do best - sell metal.

Affordable - Our pricing schedule makes it possible for the smallest shop to afford to use Metalsmith. There are no contracts. You can go month-to-month or get a substantial discount for a yearly subscription. Check out our pricing structure here

Easy To Use - The beauty of Metalsmith is that you can do what you need to do without jumping through hoops. For example, products can be looked up without knowing any special codes, just a starting description. After typing a few characters, Metalsmith will display possible matches. The more characters you type, the more refined the list of matches.

Reliability and Safety - We run Metalsmith on Amazon's Cloud Computing platform, AWS (Amazon Web Services) and EC2 (Elastic Compute Cloud). AWS and EC2 has been available since 2006 and has become very mature. In fact, since 2010 Amazon runs it's own retail website using EC2 and AWS.

"AWS is a secure, durable technology platform with industry-recognized certifications and audits: PCI DSS Level 1, ISO 27001, FISMA Moderate, HIPAA, and SAS 70 Type II. Our services and data centers have multiple layers of operational and physical security to ensure the integrity and safety of your data." (from the AWS website)

Backups - We backup the Metalsmith database and other Metalsmith-related files nightly to an off-site storage facility.

We support you - We know how important it is that every step of the process goes smoothly. It is your livelihood as well as ours. We pride ourselves in making sure you get the help you need, when you need it.